ozzy

We want to standardise our e-mail signatures across the company. Does anyone know if Outlook 2003 can be managed through global policies to specify a shared signature template?

Since the sig must contain the individuals name, telephone & mobile, then something that would use a template and then populate fields from Active Directory would be ideal.

It needs to be managed centrally as I don't fancy visiting hundreds of PC's across sites just to create a signature.

There's also the possibility that different departments may use a slightly different signature (no mobile number on some users) but the overall look would be identical.

TIA
Stefan

ChrisB

No idea on controlling OL2003 Ozzy but http://www.exclaimer.co.uk/ is a server side option.

Nick

Assuming you have Exchange....

As Chris mentioned, Exclaimer is good for this stuff, especialy if you want to add corporate logos. However if you don't need logos, a more useful option is GFI Mail Essentials which can handle spam, disclaimers & mail archiving. The freeware version can handle disclaimers.

http://www.gfi.com/mes/

ChrisB

I thought of GFI ME as well but the disclaimer handling isn't as flexible.

You can insert variables like username and e-mail address into a domain wide signature but not (that I could see) phone numbers from the Active Directory. User sig's would be a work around but I'm not sure you can automate the set-up.

SJ_Skyline

There is always the non-technical approach:

Here is the template, you will use it, you will not alter it.

I guess it all depends on how many users you have and how big a stick you can use!

ozzy

The last option was my first thoughts - especially the stick.

Tried GFI before and wasn't overly keen with the interface. I'll have a look at Exclaimer.

You'd think M$ would make this sort of thing a lot easier

Nick

Chris, I agree that GFI ME is not as flexible. However, instead of a domain disclaimer, you could use user disclaimers (one for each user) to handle phone numbers etc. I'm not sure that the OP wanted that though & for regular disclaimers GFI ME should be fine + you also get their excellent anti-spam capabilities allbeit at a higher cost than Exclaimer. For more complex requirements though, I agree that Exclaimer is excellent.

Puff The Magic Wagon!

iTrader: (2)

Who the **** reads disclaimers?

Put summat on the website for the domain to "cover yourself"

stevem2k

Waste of resources .. most emails I send are <> 3lines and auto attaching a 20 line disclaimer of dubious legal value is ridiculous...

Buckrogers

Some companies spam settings will stop emails with gif's or other logo file types from being received by the reciepent (sp?)