Pete N

RAF Marham Charity Track Day Weekend

Royal Air Force Marham would like to invite Scoobynet members to a Charity Track Day Weekend on 4th and 5th September 2010.

Scoobynet has been allocated 20 places for each day.

Please read the thread below fully for instructions on how to enter. Due to the location on an active RAF Station, entry must be booked in advance to allow security checks to take place. The deadline for entries is Friday 30 July!

RAF Marham is approximately 7 miles south east of Kings Lynn in Norfolk. The Station is a front-line operational air base, see http://www.raf.mod.uk/rafmarham/, but twice a year creates a 3 mile circuit on the airfield to hold a Charity Track Weekend. All proceeds go to local charities.

Some Scoobynet members have attended the MLR 30-130 event at RAF Marham before – please note this is a very different event! The circuit for the Track Days uses the main runway and sections of the taxiways to create a unique and VERY challenging track.

I have been to the last 5 of these events, it is a very relaxed event with a very challenging track, and very well organised (but I would say that as I was the event organiser for the last 2 years!). I am now moving on from Marham and have handed the organisation to someone else, but have agreed to co-ordinate a response for Scoobynet.


The official invite from the RAF Marham Trackday organiser:

RAF Marham would like to invite you to a Charity Track Day Weekend on Saturday 4th and Sunday 5th September 2010.

The track uses a combination of the airfield's main runway and taxiways resulting in a track that is around 3 miles long consisting of wide, smooth tarmac and concrete with lots of safe run offs. There will be approx 1 mile of the main runway in use with many sweeping curves and chicanes along the taxiways.

The Track Days will run from around 9am to 4:30pm on both days, split into either 30 or 60-minute sessions depending on numbers of participants. All the necessary facilities, such as toilets, catering, drinks, marshalling, medical and fire cover to support the event will be on hand. The atmosphere and event is relaxed, enjoyable and safe.

All participants who will be going onto the track, either as driver or passenger, will need a helmet. Race suits are not needed, but natural fibre clothes with full sleeves and legs are strongly recommended. Cars must be in a safe and road-worthy condition, with normal seat belts as a minimum, and a fire extinguisher secured safely in the car (a plumbed in system is not necessary). If the car is driven to the event then it must have valid insurance, road tax and MOT. For those driving open or soft top cars, irrespective of whether the hood is raised or lowered, it is strongly recommended that appropriate extra rollover protection is properly fitted to the car, unless the car's windscreen structure was specifically designed to provide such protection.

Please note, due to lack of space, only vehicles driving on the event, and tow vehicles where applicable, will be allowed access - all passengers must arrive in participating vehicles.

Note we now have to implement a noise limit to reduce impact on local residential areas. No unsilenced exhaust systems will be permitted. A noise limit of 105 dB will be enforced (measured at 0.5m and 45 degree angle from exhaust exit at 2/3 of max rpm). Cars exceeding this limit will not be permitted on track.

Sharing a car is permitted (i.e. alternating drivers between sessions) and drivers are allowed to carry one passenger in the car onto the track, but passengers must also comply with regard to helmet and clothing and be over 16 years of age. All drivers and passengers will be required to sign a disclaimer. Spectating is not a possibility unless the individual is coming to assist someone who is driving - the reason for this is quite simple - the event insurance premiums and Health & Safety requirements go through the roof astronomically otherwise, so by restricting it to participants and assistants, it makes the event manageable, safer, more relaxed and enjoyable and importantly keeps the cost down to you.

Prices:
Single day - £70 for car and first driver. Additional drivers or passengers are an additional £10 each. (e.g. Car and 1 driver, £70; Car and driver plus 1 additional driver or passenger, £80; etc)

Full weekend pass - £120 for car and first driver for the weekend. Additional drivers or passengers are an additional £10 each for the weekend. (e.g. Car and 1 driver, £120; Car and driver plus 1 additional driver or passenger, £130; etc)

Payment must be made in advance, cheques need to be made payable to Service Funds RAF Marham and of course signed and dated. We are expecting a high number of participants so it is advisable to get your name down early. Please note cheques may not be cashed until 2-3 weeks after the entry deadline, please ensure sufficient funds are available in your account.

It is important to note that the track does attract stones. The track will be swept prior to the event to minimise stones but if you drive directly behind the car in front along the main straights your car could be subject to stone chips. If you’re worried about this it is advisable to fit bonnet protection or drive with this in mind throughout the event.

PLEASE NOTE: RAF Marham is a front line operational air base and as such, any operational commitments on that weekend would lead to the Track Day being cancelled. This is however quite unlikely but prior notice will be given and any money paid up front would be fully reimbursed.

Important:
For security reasons, every person entering the Base including all passengers must be security vetted in advance. Everyone entering the Base will be required to present Photo ID. Your forum organiser requires the following details and payment from drivers and passengers by Friday 30 July 2010 to allow time for the security team to check everyone. The details required are listed below and it must be stressed that they will be held in the strictest of confidence. Please note that after this date, only changes to vehicle details will be permitted.

Required details:
1. Name (real surname and forename, no Scoobynet names please!)
2. Full postal address including postcode
3. Contact Tel No.
4. Date of Birth
5. Place of Birth
6. Passport No. (if possible)
7. Car make and model (of both track car and tow vehicle if your car is trailored)
8. Car registration (of both track car and tow vehicle if your car is trailored)
9. Day you are attending: Sat/Sun or both

PAYMENT by Cheque/Postal Order payable to Service Funds RAF Marham



Please now READ BELOW CAREFULLY to enter.

Please PM me your details for points 1-9 above ASAP. Send together with details for points 1-6 for any additional drivers or passengers.

I will reply to you with further event details, a total amount payable and postal details of where to send your cheque. I will confirm receipt of cheques as I get them.

I will collect details for all entries from Scoobynet and submit to the event organiser.

Please note in order for me to complete all the admin and get details submitted to the event organizer by their deadline, I need to have received all cheques by Friday 30 July. Entries will not be forwarded to the event organizer unless I have your cheque before 30 July!

Please post up any questions or PM me!

Pete.

Pete N

Bump.
If you are interested please note the deadline date so we can do security checks!

Pete.