definition of controlled documentation
11 November 2004, 04:37 PM
#2
I assume this is to do with Quality Control and BS5750/ISO9000?
If so, then as I understand it "Controlled Copies" are really just the "official" versions of documents, with only a known number existing in known locations. The idea is that when new versions are issued, you know where to put them to replace the old versions. The are also the definitive versions: any arguments about which is the current version and what they say, and you refer to them. The word "controlled" is used because the QA wallahs control them directly. All other copies are "uncontrolled" - subject to photocopying, margin notes etc.
If that's NOT what you're talking about then I can't help you...
M
If so, then as I understand it "Controlled Copies" are really just the "official" versions of documents, with only a known number existing in known locations. The idea is that when new versions are issued, you know where to put them to replace the old versions. The are also the definitive versions: any arguments about which is the current version and what they say, and you refer to them. The word "controlled" is used because the QA wallahs control them directly. All other copies are "uncontrolled" - subject to photocopying, margin notes etc.
If that's NOT what you're talking about then I can't help you...
M
11 November 2004, 08:20 PM
#3
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Originally Posted by _Meridian_
I assume this is to do with Quality Control and BS5750/ISO9000?
If so, then as I understand it "Controlled Copies" are really just the "official" versions of documents, with only a known number existing in known locations. The idea is that when new versions are issued, you know where to put them to replace the old versions. The are also the definitive versions: any arguments about which is the current version and what they say, and you refer to them. The word "controlled" is used because the QA wallahs control them directly. All other copies are "uncontrolled" - subject to photocopying, margin notes etc.
If that's NOT what you're talking about then I can't help you...
M
If so, then as I understand it "Controlled Copies" are really just the "official" versions of documents, with only a known number existing in known locations. The idea is that when new versions are issued, you know where to put them to replace the old versions. The are also the definitive versions: any arguments about which is the current version and what they say, and you refer to them. The word "controlled" is used because the QA wallahs control them directly. All other copies are "uncontrolled" - subject to photocopying, margin notes etc.
If that's NOT what you're talking about then I can't help you...
M
its now ISO 9000/2000 and soon to be updated for the automotive sector with TS19649
which removes the need for masses of procedures.
the way we used to control docs from a pharmaceutical point of view, was to print everything onto green paper... all copys were then white, and therefore uncontrolled.
another method was to print in colour, all other printers were B&W
mart
12 November 2004, 09:17 AM
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Although ISO 9001:2000 is the main reason that companies "control" documents, it is not the only one. Most safety documents will need to be controlled, although they won't always be part of a quality system like ISO 9001. As meridian says, the idea behind the control is to ensure up-to-date copies of the documents are circulated to those who need them, out of date copies are withdrawn, and changes to the documents are only made by persons authorised to do so.
12 November 2004, 10:35 AM
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Originally Posted by ProperCharlie
Although ISO 9001:2000 is the main reason that companies "control" documents, it is not the only one. Most safety documents will need to be controlled, although they won't always be part of a quality system like ISO 9001. As meridian says, the idea behind the control is to ensure up-to-date copies of the documents are circulated to those who need them, out of date copies are withdrawn, and changes to the documents are only made by persons authorised to do so.
hence the industrys move to TS
you do away with the need for loads of doc,s, relys on flow charts and experiance
M
12 November 2004, 10:40 AM
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Originally Posted by mart360
and just you try controlling it in the real world!!!
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